Authorisation and capture summary

Use the Pending Authorisation, Authorisation and Capture Summary section in the Financial Status page to view summary details about payments that are currently authorised and captured for this merchant code. The summary provides an overview of payments that are currently being processed and enables you to estimate future funds due to you.

Access

1.       Select the Financial Status option from the left-hand menu to open the Financial Status page.  (Note if you have more than one account, and have not yet selected a merchant code, you will be asked to do so on accessing this page.)

2.       Locate the Pending Authorisation, Authorisation and Capture Summary section at the top of the page.

Authorisation summary

Authorised payments referred to in the Financial Status page are payments that have been checked by the relevant card issuer during online payment processing, and money has been reserved on the shopper’s card. Some of the authorised payments will also have progressed to other payment statuses, for example, CAPTURED, CANCELLED, EXPIRED or SETTLED. Payments where the current status is Authorised, that is, they have not progressed to any of the completed statuses (CAPTURED, CANCELLED, EXPIRED or SETTLED), are referred to as 'open payments'.

The ‘Amount’ field

The ‘Amount’ field displays the sum of all open payments on the system. The sum of all open payments is displayed broken down by the settlement currency / currencies (the currency / currencies in which funds from payments are transferred to us by the acquiring banks). On the right they are shown converted to your transfer currency (the currency in which we transfer funds to you). If you are being paid in different currencies, this means that you can estimate the total amount outstanding in your transfer currency at the current exchange rate.

Further details

Select the Transfer Currency or Amount hypertext link in the Authorised Transactions section to view details of the daily authorised account batches that are at the AUTHORISED payment status and to access summary and payment details of each batch.

For further details, refer to Account batch details for authorised payments.

Captured summary

Captured payments referred to in the Financial Status page are those payments you flag manually by using the capture facilities available to you on the Merchant Interface, or that are flagged automatically by our payment service, for collection from the card issuer. Once the payment is flagged as CAPTURED, our payment service formally requests that funds are deducted from the shopper’s card.

Some of the captured payments will also have progressed to other payment statuses, for example, SENT_FOR_REFUND, REFUNDED or SETTLED. Payments where the current status is CAPTURED, that is, they have not progressed to any of the completed statuses (SENT_FOR_REFUND, REFUNDED or SETTLED), are referred to as 'open payments'.

The ‘Amount’ field

The Amount field displays the sum of all open payments currently at the CAPTURED payment status on the system. The sum of all captured payments are displayed broken down by settlement currency/currencies (the currency / currencies in which funds from payments are transferred to us by the acquirers). On the right they are shown converted to your transfer currency (the currency in which we transfer funds to you).  The total amount of all settlement currencies is displayed in the Total Converted to Settlement Currency field. If you are being paid in different currencies, this means that you can estimate the total amount outstanding in your transfer currency (at the current exchange rate).

The aggregated amount of authorised and captured payments on the system is displayed in the Total Open Pending Authorisation, authorised and captured field.

Further details

Select the Transfer Currency or Amount hypertext link in the Captured Transactions section to view details of the daily captured account batches that are at the CAPTURED payment status and to access summary and payment details of each batch.

For further details, refer to Account Batch Details for captured Payments.