Ways to Obtain Subsequent Authorizations
Preventive Actions
Authorizations may sometimes expire before an order is delivered or billed. To reduce the chances that this will happen, you may want to authorize orders only several days before they are due for shipping, or billing. There are several alternative workflow methods for proactively obtaining Authorizations to prevent Delivery interruptions.
SAP provides Program RV21A010 to initiate authorizations in the background. It can be executed immediately prior to creating deliveries. Or, it may be adequate to run it in the background as a nightly job. Refer to the SAP Help topic: Work Lists in Payment Card Processing.
Paymetric provides a Utility: Expiring Payment Card Authorizations (Program /PMPAY/PU_EXP_AUTH) to reauthorize orders with expired authorizations. It can be executed immediately prior to creating deliveries. Or, it may be adequate to run it in the background as a nightly job.
Customize SAP order logic with SAP provided user exits – for example, AUTHORIZATION_VALUE_SPLIT (Program MV45AFZH) is used to obtain multiple authorizations in a sales order if multiple invoices are anticipated. (Contact your relationship manager for consulting assistance.)
Customized logic can be employed that will reauthorize sales orders during delivery creation if insufficient authorization is determined. (Contact your relationship manager for consulting assistance.)
Corrective Methods
Expired or insufficient authorization will prevent Post Goods Issue and Billing. There are corrective steps that can be taken if this occurs.
Manually change and re-save the order, which will trigger SAP’s logic and request an authorization if the order is eligible.
SAP provides Program RV21A001 - transaction code VCC1 - Payments Card Worklist, that allows you to list and process sales orders and deliveries with payment cards. Orders and Deliveries on Credit Hold for insufficient authorization can be listed and resubmitted. Paymetric provides an enhanced version of VCC1 Utility: Payment Card Worklist (Automated) (Program /PMPAY/PU_VCC1) that can automate the submission for new authorizations so it can be run as a background job.
SAP provides Program SDBLBDDL - transaction code VFX3 – Release Billing Documents for Accounting, which can be utilized to list blocked billing documents due to insufficient authorization. Paymetric provides an enhanced version of VFX3 Utility: Reauthorize and Release Billing documents (Program /PMPAY/PU_VFX3) that can automate the submission for new authorizations and the release to accounting, so it can be run as a background job.